Ripe for Harvest

282 • R IPE FOR H ARVEST

Project Title

PTC: Evangelistic Outreach on 6/15/02

Version No. 1

Date: 3/15/02

1. Project Definition

Host an evangelistic outreach in the Oaklawn community – to make our presence known in the community, to win people to Christ and draw them into our Oaklawn Fellowship Church

Date Project Approved: Date PTC (project task chart) Approved:

3/15/02 3/15/02

2. Project Completion Date

June 15, 2002

3. Project Manager

Angie

Daren, Matt, Lyn, Audrey

4. Project Team Members

Probable Timeframe

5. Project Phases and Tasks

Preparation 1. Hold team meeting: discuss event, location, date, budget, activities, sound, promotion, speaker, MC, musicians, approximate number of participants, and follow-up, Team 2. Send invitation/request to musicians, speaker, MC, and volunteers, DB/AP 3. Request permission to use park or community center, DB 4. Plan activities (crafts, games, competitions) & get supplies & prizes for each activity, AP/MP 5. Request use of chairs and tables from United at the Cross Church, DB 6. Create a draft program and schedule of events, LC 7. Plan food (what, how much, paper products, drinks, tablecloths, purchase, prep, setup, cleanup), AH/AP 8. Create and reproduce flyers/brochures to distribute to community, AP 9. Make response cards (for those that want more info, give their lives to Christ, etc), LC/AH 10. Hold project team meeting to update each other and make sure on same page, Team Implementation 11. Contact speaker/musicians with final details (length of time to present, what time to be at event, etc.), DB 12. Distribute flyers to community, Team 13. Purchase food and supplies, AH 14. Write thank you (and small honorarium) for speaker and musicians and bring to event, LC 15. Pick up tables and folding chairs from church, and set up at location, DB/MP 16. Bring sound equipment, set up and run equipment, AP/AH 17. Bring grill and supplies (matches, charcoal, fluid) and grill food, MP/LC 18. Meet speaker ( DB ), musicians ( AP/MP ), volunteers ( AH/LC ), and community ( Team ) at outreach 19. Collect all response cards and give to Daren, Team 20. Clean up – break down sound equipment, activity centers, tables, food, etc, and gather trash, Team

3/15/02

3/19/02 3/20/02 3/22/02 3/28/02 4/1/02 4/26/02 5/3/02 5/10/02 5/29/02

5/30/02 6/1 & 6/8

6/10/02 6/12/02 6/15/02 6/15/02 6/15/02 6/15/02 6/15/02 6/15/02

Wrap-Up 21.

6/15/02 6/16 - 6/19 6/20/02

Return tables, chairs, and sound equipment to church, DB/MP Follow up people who made decisions, want more info, Team Meet as project team and evaluate all aspects of event, Team

22. 23.

6. Project Milestone Dates

Date

1. 2. 3.

Preparation Phase Completion Implementation Phase Completion

5/29/02 6/15/02 6/20/02

Wrap-Up Phase Completion

7. Project Resources

1. Budget for food (how many people do we expect?) & activities (what & how much?) & Speaker/Musicians (how much?) 2. Cost of creating and reproducing flyers and rental of community center?

8. Comments and Questions

1. Are we targeting all of Oaklawn? Do we want to advertise this event in the newspaper? 2. Do we want to make anything to give away to remind them of us (ie magnets, pens, etc.)? 3. Do we want to have anyone from the community give a testimony of how they met Christ during this event? 4. What will we do if it rains on the 15 th ?