Managing Projects for Ministry

Append i x 133

Appendix 27 TUMI Project Checklist, Form 2 The Urban Ministry Institute

Project Title ___________________________________________________________ Date _______________

Proposal Phase 1. Recognize a project to be done and find a manager. 2. Write a description and purpose statement for project. 3. Decide what is at stake in doing/not doing this project. 4. Determine expectations from key stake holders. 5. Propose project start and completion dates. 6. Select possible project leader and team members. 7. List possible project steps. 8. Calculate funding and resources needed for project. 9. Specify questions or concerns regarding project. 10. Submit project proposal for approval. 11. Adjust proposal. 12. Receive approval to move forward with proposal from project manager. Approval Phase 1. Draft thorough project plan (tasks, timeframe, define team members) based on results desired (outcome, specifications, standards) for Director’s okay.

_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ PM initials

_____

2. Develop detailed budget for project. 3. Establish milestones for review 1 .

_____ _____ _____ _____ _____ 2 _____ Director initials

4. Meet with director for project consideration. 5. Adjust and resubmit project for approval. 6. Receive approval from director to move forward on project.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Milestones will be established on a regular basis (lined up with task lists and short meeting updates via phone or in person) in the first 3/4 of a project. It will be more frequent as the project comes toward completion. 2 Approval of project assumes approval of proposed budget and authority to carry out the approved project details to the required specifications.