Stronger Together

46  Stronger Together

or a conference format? Thinking about how much time you will need to achieve your specific purpose and vision is a key to creating a meaningful experience for attendees.

Budget and Registration

It is important to think through each step of the retreat with costs in mind to create a budget (see the sample budgets that follow). Also, it would be good to consider how you will process registrations and collect payments. We have seen increased registrations and payments since moving to an online registration site called www.eventbrite.com. Most sites like it will take a minimal portion of the payment for administrative fees. However, having the online registration process has helped grow registrants.

Sample Retreat Budget - Weekend Format (50 attendees) Pre-Retreat Costs Qty Cost per Total

Comments

T-shirts (S - XL) T-shirts (2X - 5X)

30 $ 6

$ 180

Use your favorite vendor

Most companies charge a bit more for larger sizes

20 $ 8

$ 160

Workbook

50 $ 7

$ 325

Books with Shipping Costs

Printed Materials

You will more than likely have printer costs It’s good to have a few prizes on hand for drawings

1

$ 50

$ 50

Prizes

1

$ 100 $ 100

Snacks, lunch, water, and coffee supplies Camp (meeting room, lodging & meals)

Beyond meals refreshments are always good

1

$ 125 $ 125

This is a general estimate based on past costs

50 $ 125 $ 6,250

Total Weekend Format Costs Total in Retreat Payments or Scholarships

$ 7,190

If you charge $150 per person

50 $ 150 $7,500

$310

The event pays for itself